Position Description Summary :

The Americas and Pacific (AMPA) Administrative Coordinator reports to the VP of AMPA region and dotted line to the AMPA OD Manager. This position supports senior management, the broader AMPA sales organization and has a portion of its work dedicated to Human Resources in Organization Development initiatives.

This role is responsible of administrative and operational activities such as managing calendars, coordinating meetings and other administrative tasks, while also providing administrative support for strategic projects and initiatives.

Directly support the Human Resources Organizational Development, Talent Acquisition, and Global Mobility Department in the design and administration of a wide range of projects and day-to-day tactical employee services in the Americas & Pacific region.

In order to succeed in this role, the AMPA Coordinator is expected to take initiative, be results-driven, and be adept at exercising good judgment. The ideal individual would possess strong written and verbal communication skills, excellent administrative abilities, and the capacity to manage multiple priorities effectively in a dynamic work environment.

Essential Duties and Responsibilities dedicated to Sales (60%) and HR (40%) include the following. Other duties may be assigned.

Administrative Support:

• Organize and support local and regional management meetings (ExeCom & SALT) including logistics , agenda development, meeting minutes, action item follow-up, etc.
• Manage the regional calendar for sales and customer events, management meetings, sales conventions, tradeshows, etc.
• Facilitates coordination of domestic and international travel and accommodations with internal/external resources, outreach plans, and events for senior management and visitors, as needed.

Data and Reporting:
• Maintains accurate records, files, and databases on TEAMS and shared folders for sales activities and projects. Maintains confidentiality of sensitive documents and communications.
• Follows up with senior leadership on monthly reports (lost sales, sales phasing) and ensures teams follow guidelines for accurate and timely completion.
• Provides administrative support on the annual budget and forecasting process.

Project Management Support:
• Supports special or strategic projects and initiatives by assisting managers in monitoring project timelines, deliverable follow-up, and presentation and document preparation.
• Assist with the development and implementation of strategic projects supporting metric tracking, data management, and other key performance indicators.

Education and work experience required:
• Bachelor's degree or equivalent 4-5 years' experience in business administration or a related field.
• Minimum 1-3 years of experience in a project management or sales administration role.
• Ability to manage multiple priorities and deadlines.
• Excellent communication (written and verbal), interpersonal, and organizational skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and CRM software is a plus.
• Ability to learn and adapt to new technologies and processes.
• Ability to work independently and as part of a team.
• Prior experience planning events, projects or programs desired.
• Bilingual in English and Spanish language preferred