Department

Finance – G&A

II.        Position Title

Compensation, Benefits and HRBP Specialist

III.       Reports To :  Subsidiary Manager/Accounting Manager

IV.       Purpose

The position is based in Salinas, CA and is responsible to develop, plan, direct, implement, and oversee human resources policies and activities such as recruitment, hiring, training, performance evaluation, labor relations, relocations, and employee services in the United States.

Responsible for all aspects of administering the payroll program, monitoring timecards, time off, deductions, employee pay records, and journal entries.  Processes payroll on a bi-weekly basis.  The incumbent is expected to work closely with the Accounting Manager to ensure new employee records are accurately set up with correct pay rates, withholding rates, and deductions. The position will ensure participations take effect as the employee becomes eligible after hiring.   Prepare, enter, and reconcile general ledger journal entries after each payroll is processed.  Prepare various reports for Human Resources, management, benefits administrators, 401k administrators, and employees as needed. 

Responsibilities
Compensation & Benefits  
·         Communication with managers to approve timecards, missed punches, meal penalties, time-off requests, and absences due to sickness, vacation, or holidays.
·         Serve as a liaison with sister company Benefits team and provide overviews to new hires.
·         Ensure employee records are updated for changes in withholding exemptions and deductions.
·         Enter additional information as necessary when preparing payroll for commissions, etc.
·         Prepare and review the pre-process payroll register to ensure payroll is submitted accurately before approved by the manager.
·         Once approved, submit payroll in a timely manner to ensure payroll is delivered to employees on the designated pay date.
·         Prepare and print necessary reports for each payroll period to include payroll register, payroll summary, deductions reports, accrual reports, and various other reports.
·         Deliver checks and direct deposit pay stubs to all employees on each pay date.
·         Prepare journal entries for payroll, payroll taxes, garnishments, or other withholdings as well as accruals and reversals to accurately reflect payroll activities in the correct fiscal period.
·         Prepare and validate 401k contributions, employer matching, retirement supplements, and correct payment application and submittal to the 401k administrator.
·         Prepare and submit reports to the benefits administrator for payroll to ensure accurate participation and billing of 401k, FSA/Dependent Care, medical, dental, vision, and voluntary deductions.
·         Monitor and maintain accurate records for the Personal Use of Company Car (PUCC) program for company vehicles including annual and ongoing updating of Vehicle Lease Values and associated payroll deductions.
·         Prepare and review reports for vacation accrual and submit to the manager after each payroll period.
·         Maintain excel spreadsheets to ensure the accuracy of PUCC program, employee advances, and expatriate relocation advances and ensure they tie to the general ledger.
·         Maintain employee payroll records to accurately reflect pay rates, federal and state withholding rates, deductions, and when employees become eligible to participate in the 401k, retirement supplement, vacation, and sick pay (Including management of leave absence)
·         Ensure sales commissions are correct and included in the mid-month pay cycle.
·         Prepare out of cycle manual termination checks when necessary and ensure information is accurately reported to the payroll company and entered in the general ledger.
·         Prepare payroll reports as needed for management, government agencies, and employees as needed.
·         Manage the leave of absence program after a claim is filed.
·         Other duties as assigned by Subsidiary Manager

                Recruiting, Employee Relations & Employee and Development  

Expectations

·         Good attendance and punctuality (may occasionally require extended hours)

·         Follow office procedures

·         Work well with peers and vendors while maintaining a positive attitude

·         Professional conduct and appearance

·         Good organization skills and ability to prioritize work

·         Good verbal and written communication skills

·         Ability to handle multiple tasks simultaneously

·         Complete work with minimum supervision and perform tasks with accuracy

·         Exercise good judgment, strategic and tactical planning

Qualifications

·         Bachelor’s Degree in related field

·         2 years’ experience in payroll preferred

·         Basic office environment experience (phones, copying, faxing, filing, etc.)

·         Computer skills (MS Office Suite, Internet, E-mail)

·         Knowledge In Paylocity a plus.

·         Spanish language skills a plus

Benefits and salary as applicable for a full time position. 

Several interviews and assessments will be conducted as part of the recruitment process.